QapiTracker
Six programs describe the same building, and most facilities run them in six unrelated places. QapiTracker runs them on one record, with one audit trail, so a finding in one becomes work in the next.
The platform
Each module earns its keep alone. Together they read the same facility, the same residents, the same staff, and the same audit trail, so nothing is retyped and nothing is rediscovered a year later.
01
CMS Long-Term Care Survey Process
The real process end to end: offsite preparation, initial pool, triage, investigation, wrap-up. All 44 CMS care-area pathways, data-driven resident selection, and a survey-ready binder with deficiency narratives, plans of correction, and a record of who did what.
02
Focused review
A shorter survey aimed at the care areas where a building is most exposed rather than at a full resident sample. The same pathways and the same evidence trail, sized to run quarterly.
03
42 CFR §483.71
A continuous staffing and resource monitor rather than an annual form. Census and acuity prefilled with the change since your last baseline beside the number, per-topic sufficiency with surveyor-focused guidance, copy-forward refreshes, and sign-off across the six governance seats.
04
42 CFR §483.75
QA&A committee composition checked against the mandated seats, governing body accountability, performance indicators with named owners and a review cadence, adverse-event and near-miss tracking, and an export mapped to F865, F867, F868, and F841.
05
PIPs · 42 CFR §483.75
A working QAPI loop. Charter, root-cause analysis, interventions as records in their own right with PDSA cycles attached, process and outcome measures charted over time, meetings that generate their own tasks and decisions, then conclusion and a sustainment plan.
06
CMS QAPI Self-Assessment Tool
The CMS instrument: 24 statements across the five QAPI elements on the 1–5 maturity scale, scored by element and overall, with year-over-year comparison. Ratings of two or below open action planning on the question that produced them.
On the roadmap: emergency preparedness, life safety code, action indicators, and satisfaction — CoreQ, resident, and family.
Why it exists
The gap is not that facilities do not do this work. It is that the work never accumulates.
A binder for the facility assessment. A shared drive for the QAPI plan. A spreadsheet per improvement project. A mock survey that arrives as a consultant and leaves as a PDF. Nothing carries forward, so the same finding is rediscovered three times — and the fourth time, a surveyor finds it.
QapiTracker was built by people who have spent sixty years in skilled nursing and long-term care: running buildings, chairing QAA committees, writing plans of correction, and sitting through the survey the software models. Every pathway, prompt, and default came out of that work. Ownership is private; we introduce our principals on a call.
The software is the part you log into. The rest is knowing which findings matter, what a surveyor will actually ask, and what to do in the two weeks after the exit conference. Customers get both.
Data & AI
MDS is one source among several. Every facility already submits it, so QapiTracker reads it and prefills what it can.
Every screen asks for the smallest thing it can, and asks once. Where the data already exists the work is review and affirmation rather than composition: census, acuity, care-area signals, and the residents behind any number are on the screen when you arrive.
Ask a question about your facility in plain language and get an answer from your own data. No query builder, no report request.
The interface runs under the same role-based access rules as the rest of the product and sees only the facilities the person asking can already reach. Model calls go through AWS Bedrock inside our own AWS account, under a signed business associate agreement, in a single region. Nothing you ask is used to train a model.
Where the product uses a model it edits an artifact you can read and change: a dashboard, a document, a draft. Rendering that artifact is ordinary server-side data loading, so a page built with the model’s help renders identically a year later whether or not you use it again.
Security
QnC Systems operates as a business associate and executes a BAA before any real resident data is touched. Production data never leaves production; development and testing run on synthetic assessments built for the purpose.
Per module, month to month. You enable what you use, you pay for that, and you can leave.
Every artifact records who did it, when, and why — and holds that name after the person leaves the building.
We do not promise a survey outcome or a star rating. We sell the system of record and the judgment to read it.
Get started
Request a demo and we will walk you through it. About forty minutes.